Complaint Letter

Name

Address

City, State, ZIP

Phone Number

Email

Name of Addressee

Position

Name of Company

Address

City, State, ZIP

Dear [Name of Addressee];

Good day.

I am writing to you to address a complaint that I have about a member of your staff at [name of company], named [name of staff member]. 

Specifically, my complaint is directed toward the actions of said staff member, whom I found very unprofessional in his/her actions. As a person familiar with the reputation of your company, I know that the action of one staff member is not reflective of your philosophies and I would hate for one person to ruin your standing.

[Discuss in details your complaint regarding service, attitude, or work-related concerns].

I am hoping that by forwarding my concerns to you, this problem will be addressed accordingly and effectively as soon as possible. Please do not hesitate to contact me anytime at [insert phone number] or send me an email at [email address] if you need any more information regarding this matter.

Thank you for taking the time to look into this problem, and I hope that there will be a resolution regarding the staff member’s actions soon.

Sincerely,

[Your name and signature]